10 Tips for a Successful Project (Part 2 of 2)

In this concluding part, I outline the remaining five points I believe are essential for running a successful project. As mentioned previously, these points are likely scalable to your specific project needs.

For the first five points, refer to part 1, published last week.

Now, let's continue:

6. Identify an Escalation Point

At some stage, your project may experience a slowdown due to disagreements - possibly over policy, methodology or priorities. It is normal for differences to arise. Parties may hold back when they perceive affected interests and disruptions. Despite your best efforts, things do not resolve.

However, if you have pre-agreed on an escalation point i.e. someone to whom such issues of differences can be referred to for resolution, you may avert any stalemate.

7. Reporting Achievements and Issues

Meet regularly with your team to monitor progress. Applaud achievements, tackle challenges, provide support and resources where required. A highly motivated team is one of your most valuable resources. Although possibly stressful, it will make work on the project enjoyable and a memorable time of learning, support and growth. This will build loyalty within the team. So, do not be surprised if there is no dearth of volunteers for your next project.

8. Get Everyone Involved

Celebrate every milestone achieved. Your project may be technical in details but what everyone cares about is how it affects their day-to-day work. Does it help them perform better? Have clear communication and coverage, making sure not to omit the low-hanging fruits. Early successes give everyone a quick taste of achievement, gains their buy-in to invest more time and trust in the project.

Update the project sponsor regularly, summarising milestones achieved, any adjustment to budgets, issues resolved and if the project is largely on target.

9. Documentation is Key

From the project concept to every stage of implementation and post-implementation, ensure complete documentation. Insist on thorough documentation from team members for purposes such as:

• Reporting

• Accountability

• Transparency of process

• Recording achievements, issues and resolution

• Proof of delivery

• Effective methodology

The entire project documentation, organised into logical sections will be a valuable resource for review, learning and reference.

10. Do Not Take Yourself Too Seriously

Accept that things will not always go as planned, despite the best preparations. Avoid throwing tantrums or getting into foul moods. Maintain a cool head for trouble shooting and problem resolution and people around you will respect you even more for it.

If, for reasons beyond your control, your project is halted or you are required to relinquish control, accept it gracefully. It is human to be upset, but if continuing is not feasible, there is no point holding on. Hold your head high and maintain a dignified exit. You have given your best.

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